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(HVAM) Part-Time Temporary Office Support - Immediate Hire

Description

HVAM is a rapidly-growing organization that offers our teachers and staff members the excitement of exploring an emerging concept in education. Daily, our talented teachers and staff experience the impact they make on the lives of children. Join us, and
be inspired by the potential of our students.

SUMMARY: The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative
duties and facilitating communications with various stakeholders.

AS A Registrar, YOU WILL..
  • Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
  • Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
  • Processes parent contact and data information changes;
  • Maintains K12 and state student-level databases;
  • Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
  • Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
  • Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports; preparing state testing (as needed); and preparing school-wide mailings;
  • Assists counselors in verifying graduation requirements and credits earned, as applicable;
  • Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
  • Ensures school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
Requirements
Minimum Qualifications
  • High school diploma or equivalent AND
  • One (1) year of related work experience OR
  • An equivalent combination of education and experience
(Other/Preferred/Desired) Qualifications
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills
  • Professional experience using Microsoft Excel, Word, and Outlook
  • Experience using search engines (internet) for research
  • Experience using a student information system and/or other type of database
  • Detail oriented, able to identify errors in student data and information
  • Able to multi-task, get tasks done quickly and accurately
  • Customer service oriented
  • Flexible, team-player
  • Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
  • Ability to pass required background check


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